A contract, not a long booking.
A leasing agreement has terms a rental does not: a fixed monthly amount, a mileage allowance and an excess rate, an agreed service package, a replacement policy, and a renewal or buy-out at the end. Each of those is a field on the contract, not a note in a comment box.
- Fixed term, monthly amount and billing cycle
- Mileage bands, excess rates and periodic reconciliation
- Contract changes, replacements, early termination and renewal
The service package is part of the price you quoted.
Scheduled maintenance, tyres and inspections are planned against the contract and costed against the vehicle. When the actual service cost drifts from what was priced, it shows up while the contract is still running rather than at the end of it.
- Service and tyre schedules tied to the contract
- Priced versus actual service cost, per contract
- Replacement vehicles without a second agreement
Know whether the contract was profitable before it ends.
Monthly revenue against depreciation, service, tyres, damages and financing — per contract and per vehicle, month by month. A three-year agreement that stops making sense in month fourteen is a decision you can still take.
- Contribution per contract, month by month
- TCO per vehicle including financing
- Renewal and end-of-term positions
We do both short-term and leasing. Is that two systems?
One. The same fleet, customers and finance serve both models; the contract type determines the workflow, the billing and the reporting.